Mastering E-Invoicing : a Comprehensive Guide for Malaysian Business

Course Objectives

At the end of this course, participants shall be able to：

• Explain the fundamental concepts and significance of e-invoicing, including its impact on current business processes and the benefits it offers.
• Navigate the regulatory framework and compliance requirements for einvoicing in Malaysia, including transaction types, affected parties, scenarios, and exemptions.
• Familiarize themselves with different e-invoicing models, such as MyInvois and API, and confidently navigate the e-invoicing process through both portals , including the creation, submission, validation, and sharing of einvoices, while adhering to mandatory fields and file formats.
• Assess their readiness for e-invoicing implementation, including data security and privacy monitoring, and identify the required fields for einvoices.
• Effectively manage transactions with buyers, including scenarios where buyers require or do not require e-invoices, and handle statements or bills on a periodic basis.
• Illustrate and relate real-life scenarios, demonstrating how E-Invoice requirements can be applied in different business circumstances.
• Get the latest update regarding e-Invoice

Target Audience

Director, Manager, Executive, Officer

• Finance Department
• Accounting Department
• Taxation Department
• Compliance Officers
• IT Department
• E-Invoice Service Provider
• Software Developer and Organization
• Business Owners
• Procurement Department
• Supply Chain Department
• Auditors
• Legal Counsel

Methodology

The training methodology for this comprehensive e-invoicing course is designed to ensure maximum engagement and effectiveness for participants. It incorporates a combination of theoretical knowledge, practical demonstrations, case studies, and hands-on exercises to cater to different learning styles and enhance retention.

Each module begins with a clear and concise overview of the topic, followed by in-depth discussions on key concepts, such as regulatory frameworks, compliance requirements, and implementation timelines. Practical demonstrations provide participants with step-by-step guidance on navigating e-invoicing workflows through both MyInvois and API portals, ensuring they gain practical experience in using these platforms.

Case scenarios and example scenarios are utilized throughout the course to illustrate real-world applications and facilitate understanding. Additionally, interactive sessions encourage active participation and allow participants to ask questions, share experiences, and discuss challenges they may encounter during e-invoicing implementation.

The course culminates in a practical exercise with LHDN E-Invoicing, providing participants with an opportunity to apply their knowledge and skills in asimulated  environment under the guidance of trainer. Overall, the training methodology prioritizes practicality, interactivity, and real-world relevance to ensure participants are well-equipped to master e-invoicing in Malaysia.

Course Modules

Day 1

Module 1  : Overview of E-Invoicing

• Introduction of E-Invoicing
• Impacts in the current process due to mandatory of E-Invoicing
• Benefits of E-Invoicing
• E-Invoice Implementation Timeline
• Regulatory framework and compliance requirements for E-Invoicing

1. Transaction Types
2. Who is affected by E-Invoice？
3. Scenarios & Types of Invoices
4. Exemptions from implementing E-Invoice

• E-Invoice Offence

Module 2 : Getting Ready for E-Invoicing

• E-Invoice Overview Workflow
• E-Invoice Model (MyInvois vs API）
• E-Invoice Procedures and Workflow (Step by Step Guidance)

1. Creation & Submission of E-Invoice
2. Validation of E-Invoice
3. Notification of validated E-Invoice
4. Sharing of E-Invoice
5. Rejection or cancellation of E-Invoice
6. Storing of E-Invoice
7. Reporting and Dashboard Services for Taxpayers

• Data Security and Privacy Monitory by IRBM
• Assessing Readiness of E-Invoice
• List of Required Fields for E-Invoice
• List of Mandatory and Optional Fields for E-Invoice

Day 2

Module 3 : Transactions with Buyers & Consolidated e-Invoice

• For buyer requires/does not require for e-Invoice

Module 4 : Statements or Bills on a Periodic Basis

Module 5 : Disbursement or Reimbursement

Module 6 : Staff claim – Employment Perquisites and Benefits

Module 7 : Staff claim – Expenses Incurred by Employee on behalf of the Employer

Module 8 : Self-billed e-Invoice: Interest Payment

Module 9 : Self-billed e-Invoice: Payment to Agents, Dealers, Distributors

Module 10 : Self-billed e-Invoice: Transactions with individuals (who are not conducting a business)

Module 11 : Cross Border Transactions (Import & Export)

Module 12 : E-Commerce Transactions

Module 13 : Profit Distribution (eg: Dividend Distribution)

Module 14 : Foreign Income

Module 15 : 6 months Interim Relaxation Period

Module 16 : Latest Frequently Asked Questions (FAQ) published by IRBM

Module 17 : LHDN Latest Update Highlights

Module 18 : Practical Exercise (Individual/Group Hands On Scenario Discussion)